There are three steps in the making of a map overlay—orienting the overlay material, plotting and symbolizing the detail, and adding the required marginal information (Figure 7-1).
a. Orienting. Orient the overlay over the place on the map to be annotated. Then, if possible, attach it to the edges of the map with tape. Trace the grid intersections nearest the two opposite corners of the overlay using a straightedge and label each with the proper grid coordinates. These register marks show the receiver of your overlay exactly where it fits on his map; without them, the overlay is difficult to orient. It is imperative that absolute accuracy be maintained in plotting the register marks, as the smallest mistake will throw off the overlay.
b. Plotting of New Detail. Use pencils or markers in standard colors that make a lasting mark without cutting the overlay to plot any detail (FM 101-5-1).
(1) Use standard topographic or military symbols where possible. Nonstandard symbols invented by the author must be identified in a legend on the overlay. Depending on the conditions under which the overlay is made, it may be advisable to plot the positions first on the map, then trace them onto the overlay. Since the overlay is to be used as a supplement to orders or reports and the recipient will have an identical map, show only that detail with which the report is directly concerned.
(2) If you have observed any topographic or cultural features that are not shown on the map, such as a new road or a destroyed bridge, plot their positions as accurately as possible on the overlay and mark with the standard topographic symbol.
(3) If difficulty in seeing through the overlay material is encountered while plotting or tracing detail, lift the overlay from time to time to check orientation of information being added in reference to the base.
c. Recording Marginal Information. When all required detail has been plotted or traced on the overlay, print information as close to the lower right-hand corner as detail permits (Figure 7-2). This information includes the following data:
(1) Title and Objective. This tells the reader why the overlay was made and may also give the actual location. For example, "Road Reconnaissance" is not as specific as "Route 146 Road Reconnaissance."
(2) Time and Date. Any overlay should contain the latest possible information. An overlay received in time is very valuable to the planning staff and may affect the entire situation; an overlay that has been delayed for any reason may be of little use. Therefore, the exact time the information was obtained aids the receivers in determining its reliability and usefulness.
(3) Map Reference. The sheet name, sheet number, map series number, and scale must be included. If the reader does not have the map used for the overlay, this provides the information necessary to obtain it.
(4) Author. The name, rank, and organization of the author, supplemented with a date and time of preparation of the overlay, tells the reader if there was a time difference between when the information was obtained and when it was reported.
(5) Legend. If it is necessary to invent nonstandard symbols to show the required information, the legend must show what these symbols mean.
(6) Security Classification. This must correspond to the highest classification of either the map or the information placed on the overlay. If the information and map are unclassified, this will be so stated. The locations of the classification notes are shown in Figure 7-2, and the notes will appear in both locations as shown.
(7) Additional Information. Any other information that amplifies the overlay will also be included. Make it as brief as possible.